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Revolutionize Your Meetings: 5 Steps to a Future-Focused and Engaging Approach"

Are you tired of unproductive, past-focused meetings that leave your team feeling disengaged? Sanjay Khosla, a senior fellow and adjunct professor of marketing at the Kellogg School, offers a refreshing approach to revamp your meetings. By following these five steps, you can transform your meetings into future-focused, engaging, and productive sessions.

Step 1: Focus on the Future, Not the Past

Khosla suggests shifting the focus of meetings from dwelling on past performance to prioritizing future initiatives. By allocating 70% of the meeting to address priorities ahead, leaders can create a more forward-looking and positive energy in the room.

Step 2: Replace Slides with Prep Work

To make meetings more efficient, Khosla recommends banning slide presentations and instead assigning pre-reading materials to be shared before the meeting. This allows participants to review progress and come prepared to discuss specific areas that require attention.

Step 3: Start with What's Working

Khosla advises starting meetings by celebrating successes and discussing positive aspects. This approach not only energizes the team but also encourages them to apply insights from successes to other areas that may need improvement.

Step 4: Listen to Your Meeting's "Conscience"

To ensure meetings stay on track, Khosla suggests assigning a "conscience" at each meeting. This individual is responsible for maintaining the meeting's focus on the future, ensuring clear communication, and addressing any bottlenecks or resource gaps.

Step 5: Build a BOM Rhythm

Before concluding a meeting, leaders should set the agenda for the next meeting and distribute it to members. This helps teams coordinate their efforts and maintain a continuous flow of communication between meetings.

By implementing these five steps, you can revolutionize your meetings, creating a more positive and action-oriented environment that drives long-term engagement and performance.

This approach, as advocated by Sanjay Khosla, offers a valuable framework for leaders looking to transform their meetings into future-focused and engaging sessions. By prioritizing the future, celebrating successes, and maintaining clear communication, teams can cultivate a more positive and action-oriented culture that drives long-term engagement and performance.

Embracing AI Tools in Management and Skill Development

There has been a surge in the adoption of AI tools like ChatGPT in various operations and workflows. This raises the question of how managers can adapt to a time where generative AI is transforming the way we work. To gain insights, we can look at the experience of Rob Bray, an Associate Professor of Operations at Kellogg School of Management, who actually had to redesign his course after ChatGPT made his textbook on the R programming language obsolete. Bray's experience provides advice for managers as they navigate the challenges and opportunities presented by AI tools like ChatGPT. Here are some key takeaways for managers to consider:

Encourage Exploration and Creativity

ChatGPT enables workers to be creative in novel ways, so managers should empower their teams to explore and experiment with the tool. By doing so, teams can discover new tasks that were previously impossible or identify areas where the AI tool can be most effective. Managers can incentivize individuals to find new use cases for the technology and share them with their colleagues.

Assign Projects Thoughtfully

ChatGPT can help entry-level employees quickly get up to speed on tasks like coding, number-crunching, or investment analysis. However, it is essential to ensure that employees are genuinely interested in the problem they are working on, as they might otherwise rely too heavily on the AI tool and not develop their skills. Managers should carefully consider the "fit" between an employee and their work, assigning tasks that employees can truly feel ownership over.

Foster a Culture of Learning and Adaptation

As AI tools like ChatGPT become more prevalent, managers need to create a culture of learning and adaptation within their teams. This can involve encouraging critical thinking, integrating AI tools judiciously, and communicating expectations. By doing so, managers can help their teams develop the skills needed to thrive in an AI-driven world.

Focus on Employee Engagement

AI tools can also be used to improve employee engagement, with applications like AI coaches, bots, and gamified apps. Managers should prioritize their immediate needs and gradually test these applications with their employees to find the most effective solutions. To conclude, managers play a crucial role in guiding their teams through the challenges and opportunities presented by AI tools like ChatGPT. By fostering a culture of exploration, creativity, and learning, managers can help their teams adapt to the rapidly changing landscape of work and skill development